Project Analyst
Silver Spring, MD  / Durham, NC 
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Posted 26 days ago
Job Description
Project Analyst
Location US-MD-Silver Spring | US-NC-Durham
Job ID 2020-1928
Category Project Management
Type Hidden (2049)
Overview

SSS, a DLH Corporation company, serves federal government clients throughout the United States and abroad delivering technology enabled solutions in key health and human services programs. The Company's core competencies include secure data analytics and statistics, clinical trials and laboratory services, a full suite of public health research offerings, performance evaluation, system modernization, operational logistics and readiness, and strategic digital communications. DLH has over 2,000 employees serving numerous government agencies. DLH's portfolio consists of Defense & Veteran Health Solutions, Human Services Solutions and Public Health & Life Sciences.

 

FUNCTION: Provide comprehensive project analysis support for project managers for CIDR/NIRC projects. 

Responsibilities

DUTIES AND RESPONSIBILITIES:

Key duties and responsibilities include, but are not limited to, the following:

             

Project-Specific Budget and Financial Analysis

    Provide reports evaluating and projecting labor and non-labor expenditures spending to the project manager
  • Analyze project expenditures to inform future budget preparation
  • Prepare and revise project-specific budgets and justifications for costs for initial and ongoing projects (prepare estimates to complete)
  • Develop study and site funding models with project manager for client review and approval
  • Develop protocol budgets in collaboration with the project manager
  • Solicit budgets from subcontractors for incorporation into the overall project budget
  • Prepare cost estimates and justifications for travel
  • Process travel expense reports
  • Assist with financial projections, financial reporting, aging, as required for project and client
  • Assist with fee and rate analysis
  • Develop a charge code structure for new projects o
  • Assist with running reports from budget and expense tracking systems 

Site and Subcontractor Support and Management

  • Develop site budgets and payment milestones for sites conducting clinical trials
  • Develop statements of work for sites and other subcontractors
  • Develop RFPs for subcontractors and solicit proposals
  • Obtain, evaluate, revise, and negotiate subcontractor cost proposals
  • Communicate directly with sites and other subcontractors regarding budget and contract issues
  • Inform the contracts division the need for agreements between the company and research sites, subcontractors, and vendors, and contract modifications as needed
  • Follow up with research sites and subcontractors to facilitate execution of subcontracts, subcontract modifications, and no cost extensions
  • Serve as liaison with sites regarding site costs/budgets
  • Assist research sites with procurement of study supplies as needed
  • Develop, quality checks, and manage automated remittances for site payments
  • Collaborate with data management and programmers to develop billing reports
  • Monitor when site subcontractor payments are due
  • Track site enrollment/randomization and submit requests for contract mods in funding as result
  • Review, process, and track site and subcontractor invoices
  • Assist with subcontract close out

Project-Specific Expense Authorization Preparation, Tracking, and Reporting

  • Prepare expense authorizations for project manager review and approval
  • Track project expenses and provide expenditure reports for project managers for overall task order funding and budget line item funding
  • Notify PM/contracts when spending has reached 75% of awarded contract value
  • Submit invoices to accounting for payment, and track payments 

Monthly Invoice Review

  • Review monthly invoices to client from accounting to assist project manager and assist with reconciliation
  • Provide accounting with funding breakdown as required
  • Work with contracts and accounting to answer client's billing questions, delayed invoice payment, and invoicing questions
  • Work with accounting aging report resolution

Project Reporting

  • Prepare financial status reports
  • Provide accruals to shared services for each project
  • Provide information for monthly technical report deliverable to client
  • Provide information for final technical report deliverable to client

Vendor Management

  • Serve as point of contact for project-specific vendors, questions issues, communicating directly
  • Prepare budget and justifications for other items such as procuring equipment
  • Develop request for proposals for subcontractors and solicit proposals
  • Participate in vendor solicitation, identification, selection, and budget development
  • Obtain, evaluate, revise, and negotiate subcontractor cost proposals
  • Inform contracts division of need for agreements/work orders/purchase orders for supplies
  • Review vendor invoices and prepare for project manager review
  • Track, monitor, and manage deliverables and deliverable timelines 

Additional Management Responsibilities for Senior Project Analyst Position

  • Collaborate closely with project directors and managers on project business needs
  • Develop and utilize tools for project and budget management to ensure expenditures are within obligated funding and mitigate risks, tracking actual expenditures and projected costs against the budget
  • Develop tracking tool for contractual documents sent to sites as it relates to study start-up
  • Ensure project financial deliverables are met

Additional duties as assigned    

Qualifications

Additional duties as assigned    

 

REQUIRED SKILLS AND CAPABILITIES:

  • Demonstrate a very high level of technical skill and expertise regarding budget and financial documentation
  • Demonstrate experience in preparation and management of budgets
  • Competently manage a very heavy workload, and multiple projects with competing priorities, switching priorities quickly as needs change
  • Demonstrate exceptional interpersonal skills and written and verbal communication abilities
  • Demonstrate excellent decision-making abilities with competency in making decisions and resolving problems that could have an impact on the project and/or SSS

 MINIMUM QUALIFICATIONS:

  • Baccalaureate degree from an accredited college or university. Master's degree or equivalent preferred.
  • A minimum of five years of experience.
  • Excellent oral and written skills.
  • Experience with U.S. Government funded projects

DLH is committed to fostering a diverse workforce and is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

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DLH Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
5+ years
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