All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or status as a protected veteran. For more information regarding Evergreen's non-discrimination policies or to report discrimination, please visit the Affirmative Action and Equal Opportunity webpage at www.evergreen.edu/equalopportunity or contact the Affirmative Action and Equal Opportunity Officer at (360) 867-5371, Room 3102 Library Building, 2700 Evergreen Parkway NW, Olympia, WA 98505.

• Manage and oversee the essential support processes, including work closely with Vice Provost, deans, and directors in the Academic Affairs division to ensure faculty, adjunct faculty, and instructor hiring, onboarding and exiting, contracts, reviews, leaves, required training, and personnel files are in line with institutional timelines, contractual obligations (i.e., Evergreen United Faculty Collective Bargaining Agreement), budget allocations, and institutional policies.
• Supervise the Faculty Personnel team, including hire, schedule, train, evaluate, and address performance issues.
• In coordination with the Dean of Faculty and Vice Provost, manage the overall hiring and contract cycles for regular and adjunct faculty and continuing education instructors.
• In coordination with the Dean of Faculty, manage the overall implementation of required faculty training, including tracking and reporting.
• In coordination with the Dean of Faculty, support budget tracking, analysis, and planning for faculty personnel related items.
• Provide support, troubleshooting, and guidance on faculty personnel workflows, policies, and systems.
• Manage the content for Faculty Resources and Faculty Employee related intranet sites.
• Manage and provide data synthesis, policy, reporting, and faculty personnel process and system support for faculty personnel implementation for the Provost and Deans.
• Serve as primary contact for systems supporting faculty personnel workflows, including Microsoft Office 365 Platforms (Teams, SharePoint Communications, Forms, and Office) and PeopleAdmin; submit, track, and follow up on technology requests and troubleshooting.
• Maintain faculty personnel management guidelines and standards by updating policies, procedures, and intranet regularly.
• Work with campus offices, such as PaCE, NPP, Tacoma, Graduate Programs, Payroll, Human Resources, IT, Curriculum Team, and Academic Budget Office to ensure timeliness and accuracy in support of faculty employees.
• Initiate and provide work process coverage for the Faculty Hiring Coordinator and Faculty Reviews and Contracts Coordinator positions during peak times of the annual cycle.

• Knowledge of higher education faculty personnel workflows and processes.
• Knowledge of hiring and employee contract processes and systems.
• Knowledge of higher education academic issues, policies, practices, and support systems for students, faculty, and staff.
• Ability to track a budget for position advertising, travel, and event implementation.
• Ability to lead efforts to research and prepare reports, including the analysis, organization, and effective presentation of quantitative data, such as hiring patterns, faculty history of employment, and faculty training.
• Ability to manage, supervise, and oversee faculty personnel operations and staff.
• Excellent written communications skills, including editing, writing, and proofreading.
• Skill and ability to use standard office equipment, PC and Mac operating systems, and a variety of programs/software, such as Microsoft Office 365 (i.e., Teams, Forms, SharePoint, Word, Excel, Outlook, PowerPoint, etc.), applicant tracking systems, central databases, and website content management tools.
• Ability to train others in using software and web-based tools.
• Ability to create and maintain multiple electronic and paper information files following Washington State Records Retention policies.

• Planning and leadership skills with the ability to function both independently and collaboratively, take initiative, and set goals and priorities in a dynamic environment.
• Self-motivation, independent initiative, positive attitude, flexibility, and sensitivity to the perceptions of others.
• Ability to work collaboratively in a team setting and effectively interact with diverse staff, faculty, students, parents, college administrators, and the public.
• Possess a high degree of accuracy and attention to detail.
• Ability to solve problems creatively and collaboratively.
• Possess and display a high degree of diplomacy.
• Ability to maintain a high degree of confidentiality.
• Excellent interpersonal, customer service, and public relations skills.
• Ability to think through proposed solutions to problems, identify important and relevant questions, and make suggestions for improvement.
• Ability to understand, interpret, explain, and apply rules, policies, and procedures.

• Bachelor's degree.
• Five years of professional experience in academic administration.
• One year of supervisory experience.

• Must provide proof of identity and employment eligibility within three days of beginning work.
• This position is part of a bargaining unit and covered by a collective bargaining agreement.
• Prior to an official offer of employment, a Declaration Regarding Sexual Misconduct form must be submitted to the college per RCW 28B.112.080. The college will contact current and past employers to verify this information. Applicants who provide inaccurate information in their declaration will be disqualified and, if the inaccuracies are discovered after the applicant has been hired, it shall be grounds for termination.